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PRIVACY POLICY

​Conan Kincaid Consulting Limited (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, store, and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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Who We Are
Conan Kincaid Consulting Limited is a recruitment consultancy registered in England and Wales with company number 16154923. Our registered office address is:

Gatehouse by Spacemade, 1 Armoury Way, SW18 1TH​

If you have any questions about this policy or your personal data, please contact us:

 

1. Data We Collect

We may collect, use, and store the following types of personal data:

  • Identity Data: Name, surname, job title.

  • Contact Data: Email address, phone number, postal address.

  • Professional Data: CV, employment history, skills, and qualifications.

  • Technical Data: IP address, browser type, and device information.

  • Other Data: Any additional information you choose to provide in your query or application.

 

2. How We Collect Your Data

We collect personal data through the following methods:

  • Direct interactions, such as filling out forms on our website or contacting us via email or phone.

  • Submission of CVs and applications for job opportunities.

  • Publicly available sources, such as LinkedIn or company websites.

 

3. How We Use Your Data

We will only use your personal data when legally permitted. Typical purposes include:

  • Processing job applications and matching candidates with opportunities.

  • Communicating with you about job opportunities or services.

  • Complying with legal obligations or exercising our legal rights.

  • Improving our website and services.

 

4. Legal Basis for Processing

We process your data under the following lawful bases:

  • Consent: Where you have provided explicit consent (e.g., submitting your CV).

  • Contractual Obligation: To perform a contract or take steps at your request before entering into a contract.

  • Legitimate Interests: For business purposes, such as improving our services or matching candidates with suitable roles.

  • Legal Obligation: To comply with applicable laws and regulations.

 

5. Data Sharing

We may share your data with the following:

  • Employers or clients for the purpose of recruitment.

  • Service providers (e.g., IT or cloud storage providers) to support our operations.

  • Legal or regulatory authorities when required by law.
    We will never sell your personal data to third parties.

 

6. International Data Transfers

If we transfer your data outside the UK or EEA, we ensure it is protected by appropriate safeguards, such as standard contractual clauses or an adequacy decision.

 

7. Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, accounting, or reporting requirements. CVs and applications will typically be kept for [Insert Retention Period, e.g., 12 months] unless you request deletion.

 

8. Your Rights

Under the UK GDPR, you have the following rights:

  • Access: Request access to your personal data.

  • Rectification: Request correction of incomplete or inaccurate data.

  • Erasure: Request deletion of your data (“right to be forgotten”).

  • Objection: Object to processing where we rely on legitimate interests.

  • Restriction: Request suspension of data processing.

  • Portability: Request transfer of your data to another party.

To exercise your rights, contact us at james@conankincaid.com or call +44 (0) 7951 154 611.

 

9. Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee absolute security.

 

10. Cookies

Our website uses cookies to enhance your browsing experience. For more information, see our [Cookie Policy].

 

11. Updates to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

 

12. Contact Us

If you have questions or concerns about this privacy policy or your personal data, please contact us:

  • Email: james@conankincaid.com

  • Phone: +44 (0) 7951 154 611

  • Address: Gatehouse by Spacemade, 1 Armoury Way, SW18 1TH.

Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

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Last Updated: 05/01/2025​

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